As any business owner knows, it is easy to generate a great deal of paper. This is true even in an age when so many transactions are handled electronically. The information contained in those hard copies could cause a lot of issues if they fell into the wrong hands. That is why it pays to work with a shredding service to dispose of those documents responsibly. Here are some things every business owner should know about the Shredding Process and why this type of service matters.
Understanding the Basics
The Shredding Process takes whole documents and reduces them to tiny bits of paper that make it impossible to retrieve any of the data found on those documents. Many shredding services have equipment that will produce bits much tinier than the shredding machines available at the local office supply store. The documents are fed into the machinery and emerge from the other side as nothing more than tiny pieces that can be used for packing or recycling.
Why has Shred Documents?
The point of shredding documents is to protect proprietary information from falling into the hands of those who would use it to the detriment of the company. Old client lists, lead lists used by the sales team, and even invoices that are paid in full represent a treasure trove to anyone who would like to steal a customer or two. Choosing to shred the documents means they will be of no value to these unscrupulous individuals.
Keep in mind that it is not just a matter of protecting the information related to the company operation. Some documents, like expired contracts, could also contain information past and current clients would not like to get into the wrong hands. In this sense, shredding is not just about protecting the interests of the company, it is also about protecting the information of customers.
It will not take long to see the merits of this approach and make arrangements for a professional to collect old documents on a regular basis and make sure they are disposed of properly.
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